Keep your freelance inbox sorted, automatically.
As a freelancer, your inbox is your business. Quietmail sorts the noise, so you focus on client work and new opportunities, not email management.
Connect a mailbox and Sortmail sorts your last 30 days (up to 1,000 messages) for free, showing where each one would go and why. Nothing in your mailbox changes until you choose a plan, and you can cancel in one click.
Essential email rules for freelancers.
- Client communication stays in the inboxEmails from active clients or potential leads need your immediate attention.
- Invoices and receipts go to a 'Receipts' labelKeep financial documents organized and out of your main view.
- Project management notifications go to a 'Project Tools' labelUpdates from your project tools are important but do not need to clutter your inbox.
- Newsletter subscriptions go to 'Newsletters'Read industry news and updates when you choose, not when they arrive.
- Payment notifications stay in the inboxAlerts about incoming payments or payment failures are critical.
- Marketing emails go to a 'Marketing' labelPromotional messages can be reviewed when you have dedicated time.
Set up an invoice filter in Gmail.
- 1
Find them
Search your mail for common invoice terms to identify these messages. Adjust the search to be specific to your senders.
subject:(invoice OR receipt OR "order confirmation") - 2
Make a filter
Open the search options (the small arrow in the search bar), choose Create filter, and tick Skip the Inbox and Apply the label. Create a new label named 'Receipts'.
- NoEvery new sender or a slight change in subject line requires a new filter.
- NoIt is easy to miss invoices if the keywords are not perfectly matched.
- NoMaintaining many specific filters takes time away from your work.
Why manual rules fall short for freelancers.
Every new client or tool is a new rule
Your freelance business grows, and so does the number of specific filters you need to write and maintain.
Sender details change
Companies update their sending addresses or subject line formats, causing your carefully crafted filters to stop working.
Important mail can be missed
If a filter is too broad, it might catch a message you needed to see immediately. If it is too narrow, important mail slips through.
Maintenance is non-billable time
The hours spent writing, testing, and updating email filters are hours you could be spending on client work.
Your rules, automated and always up to date.
Rules without writing them
Quietmail files newsletters, receipts, and notifications into labels the moment they arrive. You do not need to write a single rule yourself.
Corrections become rules
Move a message to the right place and Quietmail learns. Your correction immediately becomes a rule for that sender, so their next mail goes where you put it.
Your rules always win
Your rules and corrections always take priority over Quietmail's model. If a rule matches, the model is not consulted.
See why it moved
Every filed message shows what decided its category: one of your rules, your own correction, sender signals, or the model. You always know why.
Quietmail vs hand-written filters for freelancers.
| What matters | Sortmail | Hand-written filters |
|---|---|---|
| New client emails | YesSorted by content and sender signals, without needing a pre-written rule. | NoRequires a new filter for each new client or project notification. |
| Rule maintenance | YesCorrections you make automatically update rules for that sender. | NoRequires constant manual updates if sender details change. |
| Missing important mail | YesUnsure mail stays in your inbox with its best guess, so nothing is filed out of sight. | NoMail is either filed or not, with no middle ground for uncertainty. |
| Time saving | YesFocus on client work and business growth, not inbox management. | NoTime spent on email filters is non-billable and takes away from productivity. |
Every filed email carries its reason.
When Quietmail sorts your mail, you always know why it went where it did. This transparency helps you trust the system and make quick adjustments if something lands in the wrong place.
Every feature. One price.
One plan, billed monthly, yearly or every 2 years.
Sortmail
| Billed | Founding | List |
|---|---|---|
| Monthly | $8.99 / month | $12.99 / month |
| Yearly | $79 / year$6.58 a month | $99 / year$8.25 a month |
| Every 2 years | $139 / 2 years$5.79 a month | $169 / 2 years$7.04 a month |
Founding price for the first 500 subscribers, kept for as long as the subscription runs. Each extra mailbox is $4.49 a month at the founding price ($6.49 at list), or half the plan price on yearly and 2-year plans.
On the 2-year plan, Sortmail works out at $5.79 a month at the founding price — about 19¢ a day for an inbox that only holds what needs you.
Try it on your own mail. Pay only if it earns it.
See it sorted before you pay
Connect a mailbox and Sortmail sorts your last 30 days — up to 1,000 messages — and shows where each one would go and why. Nothing in your mailbox changes until you choose a plan.
Leave in one click
Cancel from Billing — no call, no form. You’re emailed 21 days before every yearly or 2-year renewal and 3 days before a monthly one. Your labels stay if you go.
Founding price, locked in
$5.79 a month on the 2-year plan, $6.58 on yearly, $8.99 monthly. 498 of 500 founding seats left. Your price is kept for as long as you subscribe.
Questions, answered.
Does Quietmail handle all my mail providers?
Yes, Quietmail works with Gmail, Google Workspace, Outlook.com, and Microsoft 365 mailboxes. You can connect multiple mailboxes to one Quietmail account.
What if Quietmail sorts something incorrectly?
If a message is sorted incorrectly, simply move it to the right label. Quietmail learns from your correction and immediately creates a rule for that sender, so future mail goes where you want it.
Can I customize the categories?
Yes. You start with five standard categories, with two staying in your inbox and three filed. You can rename these and add your own, up to eight categories in total, to fit your freelance workflow.
Will Quietmail delete my important client emails?
No. Quietmail never deletes any mail. It only labels and archives messages into categories you define. All your mail remains in your mailbox, just better organized.
How does the free preview work?
Quietmail sorts your last 30 days of mail (up to 1,000 messages) and shows you exactly where each message would go and why. Nothing in your mailbox changes until you choose a plan.
Keep reading
About this article
- Sortmail’s prices and the founding seats left are read live from the code that bills for them.
- Examples marked “Illustrative example” are made up to show how Sortmail works. They are not measurements.
- Every claim about Sortmail is checked against what the product does before the article is published.
Written by Gal Etrog, Founder of Sortmail. Spotted something wrong? Tell us at [email protected] and we will correct it.